PRIVACY POLICY

Welcome to the Pocket Trainer Privacy Policy. At Pocket Trainer, we are committed to keeping the personal information of our clients and their staff members who visit our website ( Website ) and use our software application ( App ) (and together, our Platform ) safe and secure, and handling it in accordance with our legal obligations. This Privacy Policy sets out in detail the purposes for which we process your personal information, what rights you have in relation to that information, who we share it with and everything else we think is important for you to be aware of.

Please make sure you check it carefully and if you don’t agree with it, then you should not use our Platform or services. If you are a staff member and you are required to use our Platform as part of your service to your employer, then you should take this up with your employer. This is because by accessing our Platform or services, you confirm that you accept the way in which we process your personal information. This privacy policy forms part of our Terms of Business https://pockettrainer.app/terms/  ( Terms ) and capitalised words and phrases in it have the same meaning as those in our Terms.

If you have any concerns, please feel free to contact us at talktous@pockettrainer.app .

About Pocket Trainer

Pocket Trainer is the trading name of (1) Pocket Trainer F&B Services LLC, a company incorporated and registered in the United Arab Emirates with company number [2111811.01] (referred to as Pocket Trainer , we , our and us ). We are the data controller for the purposes of the personal information processed in accordance with this Privacy Policy.

You can contact us regarding this Privacy Policy by email to talktous@pockettrainer.app.

Contents of this Privacy Policy:  

  1. About this Privacy Policy
  2. The personal information we collect, how we collect it, and why
  3. Our legal basis for processing personal information
  4. When do we share your personal information?
  5. Communications
  6. How long do we store your personal information?
  7. Security of your personal information
  8. Links
  9. Your rights and choices
  10. Contacting us
  11. Cookies
  12. General

In this Privacy Policy, unless the context requires a different interpretation:

  1. the singular includes the plural and vice versa;
  2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
  3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
  4. “including” is understood to mean “including without limitation”;
  5. reference to any statutory provision includes any modification or amendment of it;
  6. the headings and sub-headings do not form part of this privacy policy.

About this Privacy Policy

This Privacy Policy applies to the personal information we collect about you through our Platform, by telephone, by post, through our social media platforms, from third parties and when you otherwise communicate with us.

This Privacy Policy may change from time to time and, if it does, the up-to-date version will always be available on our Website. We will also tell you about any important changes to our Privacy Policy.

The personal information we collect, how we collect it, and why

Personal information means any information about an individual from which that individual can be identified. The following shows information we process about you, and the purpose for which we process that information. There may be more than one reason for which we collect such information and we have only listed the main reasons. If you would like further information, please contact us at talktous@pockettrainer.app.

Information you provide to us

Personal Account information, including your first name, last name, date of birth, email address and telephone number.

Your account information enables us to personally and uniquely identify and communicate with you, both within the Platform, and externally in emails and other forms of communication. We also require this information for account eligibility purposes and account maintenance and monitoring purposes, as well as billing clients charged on the basis of active monthly users.

Business account information, such as name, relevant users (such as admin users or waiters/waitresses), email address, branch locations and other business-related information which you provide to us.

Business account information enables us to know our Customer, monitor and manage their accounts, and understand who is using our Platform on behalf of our Customers.

Preferences for receiving communications and notifications

We store preferences so we know how to communicate with specific individuals (e.g. for marketing or sending service communications), and in some cases, how not to communicate with you.

Information we collect automatically

Identification numbers

We may generate unique numbers to identify specific users of our Platform, as a mechanism to identify a user across our technical systems, and to link that user with their product preferences, service interaction analytics and Platform usage history.

Interactions with our service

When users interact with our Platform, for example when members of a team at a business customer communicate during a working shift, we may record and track this information for the purposes of maintaining our user record system, and analysing how users enjoy our service so that we can continue to develop it.

Business interactions with our service

When businesses create their accounts and upload information to it, we store this information so that relevant users can access it.

IP address

This enables us to uniquely identify you and to distinguish users from one another. In turn, it enables us to deliver a more tailored service where applicable.

Records of feedback and complaints

We keep a record of comments we receive and take action upon them when we deem it necessary to do so.

In respect of all the above information, our overarching purpose is to enable us to generate a trusted, secure Platform on which restaurants and hospitality businesses can digitalise their operations. We want the information of any person or business using our Platform to be secure, but also visible to us so that we can provide personalised customer service and a customised user experience.

Our legal basis for processing personal information

We only ever use your information in line with applicable data protection laws in applicable territories, such as the EU General Data Protection Regulation in the EU (the Data Protection Legislation ). In short, this means we only use it where we have a legal basis to do so. Under the Data Protection Legislation, these are the general legal bases for which we process your personal information, as detailed in the table above:

  • Consent – you have given us consent to process your personal information for a specific purpose that we have told you about.
  • Performance of our contract – processing your personal information is necessary for a contract you have with us, or because we have asked you to take specific steps before entering into that contract.
  • Legitimate interests – processing your personal information is necessary for our legitimate interests or those of a third party, provided those interests are not outweighed by your rights and interests (including where processing is required to comply with or enforce a legal obligation, or to exercise or defend our legal rights).

When do we share your personal information?

We may disclose your information for certain purposes and to third parties, as described below:

  • The Pocket Trainer staff and group of companies : we share your information with our staff (including employees, consultants, agents and advisors) and within the Pocket Trainer group of companies as required for: providing you with access to our services according to our agreement, data storage and processing, providing customer support, making internal choices around business improvements, content development, and for the other purposes set out in this Privacy Policy.
  • Third Party Providers : We use certain companies, agents or contractors ( Third Party Providers ) to perform services on our behalf or to help deliver our services to you. We may contract with Third Party Providers, for example in respect of our advertising, marketing, communications, infrastructure and IT services, to process credit card transactions or other payment methods, to personalise and enhance our services, to provide customer service, to collect debts, to analyse and action data (including data about our Customers’ or users’ interactions with our Platform), and to process and administer consumer surveys. In the course of providing such services, these Third Party Providers may have access to your personal information. We do not authorise them to use or disclose your personal information except in connection with providing their services to us. For further information on the Third Party Providers we use, please contact talktous@pockettrainer.app .
  • Promotions, including with our partners : We may offer joint promotions, schemes or incentives with our selected partners that, in order for you to participate, will require us to share your information with the relevant partner. In fulfilling these types of promotions, we may share your name and other information in connection with fulfilling the relevant incentive. Please note that our partners are responsible for their own privacy and data protection methods and if applicable you should refer to their relevant privacy policy. Partners may include companies owned or managed by our business Customers.
  • To protect legitimate interests: There are certain circumstances where Pocket Trainer and our Third Party Providers may disclose and/or make use of your information where a disclosure would be necessary to: (a) satisfy any applicable law, regulation, legal process, or other legal or governmental request or requirement, (b) enforce applicable terms of use, including investigation of any actual or alleged breaches, (c) detect, prevent, or otherwise address illegal or suspected illegal activities (including payment fraud), security or technical issues, or (d) protect against harm to the rights, property or safety of Pocket Trainer, its members or the public, as required or permitted by law.
  • Transfers of our business: In connection with any corporate reorganisation, restructuring, investment, merger or sale, or other transfer of assets, we will transfer information, including personal information, provided that the receiving party agrees to comply with our requirements as set out in this Privacy Policy relating to your personal information.

 

Communications

This section is to explain how we will ensure that you only receive communications that you wish to receive.

Marketing communications:

We want to ensure that you are informed and aware of the best services and promotions that we can offer you. By consenting to receive additional communications (by mail, telephone, text/picture/video message or email) from us and any named third parties that feature at the point of obtaining consent in respect of such information, we will process your personal information in accordance with this Privacy Policy.

You can change your marketing preferences and unsubscribe at any time by accessing the settings within our Platform (if such functionality is available) or emailing us. If you choose not to receive this information we will be unable to keep you informed of new services and promotions of ours, or the Pocket Trainer group of companies, that may interest you.

Whatever you choose, you’ll still receive other important information, for example service updates, as described below.

Service communications:

As detailed in the table at section 2, we may send you communications such as those which relate to any service updates (e.g. new product features, service availability) or provide satisfaction surveys. We consider that we can lawfully send these communications to you as we have a legitimate interest to do so, namely to effectively provide you with the best service we can after you have expressed an interest or made purchases with us and to grow our business.

How long do we store your personal information?

Unless a longer retention period is required or permitted by law, we will only hold your personal information on our systems for the period necessary to fulfil the purposes outlined in this Privacy Policy or until you request that the data be deleted. Even if we delete your personal information, it may persist on backup or archival media for legal, tax or regulatory purposes. Any request from a staff member of a business Customer to delete their personal data must first be directed to the relevant employer and any dispute or disagreement arising out of such matter is strictly between the business Customer and their staff member, and Pocket Trainer is not a party to it.

In accordance with this Privacy Policy, you have the right to request that we delete your personal information, except where we are legally permitted or required to maintain certain personal information. For example:

  • We are legally required to retain financial and transaction data for a minimum period of 7 years for tax, audit and accounting purposes. This includes keeping a record of the amount of each transaction, what it related to, and who we transacted with.
  • If there is an unresolved issue relating to your account, then we will retain your personal information until the issue is resolved.
  • There may be other situations where we have legitimate business interests to retain personal information, such as to prevent fraud or protect security of our other users.

Any Third Party Providers that we engage will keep your personal information stored on their systems for as long as is necessary to provide the relevant services to you or us. If we end our relationship with any third party providers, we will request that they securely delete or return your personal information to us.

We may retain personal information about you for statistical purposes. Where information is retained for statistical purposes it will always be anonymised, meaning that you will not be identifiable from that information.

Security of your personal information

We are committed to securing and protecting your personal information, and we make sure to implement appropriate technical and organisational measures to help protect the security of your personal information. We may adopt various policies including anonymisation, pseudonymisation, encryption, password restricted access, and retention policies to guard against unauthorised access and unnecessary retention of personal information in our systems.

Unfortunately, the transmission of your personal information via the internet is not completely secure and although we do our best to protect your personal information, we cannot guarantee the security of your information transmitted to us over the internet and you acknowledge that any transmission is at your own risk.

Links

Our Platform may, from time to time, contain links to websites operated by third parties (such as those of Businesses), which will usually be those of our commercial partners. This Privacy Policy only applies to the personal information that we collect from you and we cannot be responsible for personal information collected and stored by third parties. If you click on a link, please understand that the relevant third party websites have their own terms and conditions and privacy policies, and we do not accept any responsibility for the content of those third party websites or third party terms and conditions or policies. Please check these policies before you submit any personal information to these websites.

Your rights and choices

This section explains that you have a number of rights in relation to your personal information.

Under the Data Protection Legislation, as a user of our Platform, you are entitled to certain rights. There are circumstances in which your rights may not apply. You may have the right to request that we:

  • provide you with a copy of the information we hold about you;
  • update any of your personal information if it is inaccurate or out of date;
  • delete the personal information we hold about you – if we are providing services to you and you ask us to delete personal information we hold about you then we may be unable to continue providing those services to you;
  • restrict the way in which we process your personal information;
  • stop processing your data if you have valid objections to such processing; and
  • transfer your personal information to a third party.

For more information on your rights and how to use them, or if you would like to make any of the requests set out above, please contact us via talktous@pockettrainer.app .

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

As explained in section 4, even if you consented to the processing of your personal information for marketing purposes (by ticking the relevant box or by requesting information about services for example), you have the right to ask us to stop processing your personal information for such purposes. You can exercise this right at any time by contacting us at talktous@pockettrainer.app . Please note that we reserve the right to charge a fee for responding to requests where we reasonably determine that they are manifestly unfounded or onerous or being made in bad faith.

Contacting us

If you have any questions or concerns about how we handle your personal information, please contact by email to talktous@pockettrainer.app .

If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority in your country.

Cookies

We may use cookies on our Platform which help us monitor use of the Platform, and in turn improve it based on how our Users interact with it. You can choose to accept or turn off cookies within your browser settings.

General

You may not transfer any of your rights under this Privacy Policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

If any court or competent authority finds that any provision of this Privacy Policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Privacy Policy will not be affected.

Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

This Privacy Policy will be governed by and interpreted according to the law of United Arab Emirates. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the courts of DIFC in the United Arab Emirates.